How do I reserve a meeting, instruction, or event space?

Submit your request to reserve selected library spaces for meetings, instruction, an event, or project at least two weeks in advance.

Before you submit your request, be sure to read our guidelines:

Who can submit a request

Selected University Libraries spaces are available for use by University of Arizona academic and administration units, officially recognized university student groups, and external organizations partnering with the University Libraries or the university.
Lobby space is reserved for academic use only, and requests are considered on a case-by-case basis.
Space requests for donation boxes, fundraising or other activities, exhibits, and art projects are generally not considered.

Using our spaces

The library does not provide technical support.
Reservations are only for events during library hours of operation.
Reservations automatically include 15 minutes of time before and after your session for set-up and clean-up (provided your time does not extend outside of library hours of operation).
The reserving group must restore furniture and technology to its original setup and ensure that the space is clean before leaving, including removal of signage and tape.
Food is permitted in library spaces as long as everything is cleaned up. Perishable waste must be taken with you prior to leaving the room.
For large events, Facilities Management can be contracted for room set-up and trash removal at (520) 621-3000 (fees are associated with these services).
When large events include food and the total cost exceeds $750.00, departments and organizations must contact the Arizona Catering Company to make food service arrangements. See the campus catering and food service policy.
Groups are responsible for all damages to spaces and room equipment, including technology.

Managing your reservation

In general, reservations are accepted up to six months in advance.
Availability varies based on peak use times. Priority is given to library instruction.
Reservations should be canceled promptly if plans change and the space is no longer needed.

Question and Answer

Submit your request to reserve selected library spaces for meetings, instruction, an event, or project at least two weeks in advance.

Before you submit your request, be sure to read our guidelines:

Who can submit a request

Selected University Libraries spaces are available for use by University of Arizona academic and administration units, officially recognized university student groups, and external organizations partnering with the University Libraries or the university.
Lobby space is reserved for academic use only, and requests are considered on a case-by-case basis.
Space requests for donation boxes, fundraising or other activities, exhibits, and art projects are generally not considered.

Using our spaces

The library does not provide technical support.
Reservations are only for events during library hours of operation.
Reservations automatically include 15 minutes of time before and after your session for set-up and clean-up (provided your time does not extend outside of library hours of operation).
The reserving group must restore furniture and technology to its original setup and ensure that the space is clean before leaving, including removal of signage and tape.
Food is permitted in library spaces as long as everything is cleaned up. Perishable waste must be taken with you prior to leaving the room.
For large events, Facilities Management can be contracted for room set-up and trash removal at (520) 621-3000 (fees are associated with these services).
When large events include food and the total cost exceeds $750.00, departments and organizations must contact the Arizona Catering Company to make food service arrangements. See the campus catering and food service policy.
Groups are responsible for all damages to spaces and room equipment, including technology.

Managing your reservation

In general, reservations are accepted up to six months in advance.
Availability varies based on peak use times. Priority is given to library instruction.
Reservations should be canceled promptly if plans change and the space is no longer needed.