Question and Answer

Quick Start & Troubleshooting Guide to Learning Studios & Presentation Room

Learning Studio Rooms are: B250/B252/B254/A119/WSEL212

Important Note: It is recommended that the instructor’s PC is used rather than an external device. External devices do not have access to the rooms sounds or recording devices.

Getting Started

  1. Turn on the Instructor PC by pressing the touch screen located next to the computer monitor.

1a. If using BOTH B252 & B254 simultaneously, you will use the B254 Instructor PC to control both rooms.

1b. If using B254 and B252 select the rectangle at the bottom left of the touch screen and select [COMBINED]. If using just B254, select [DIVIDED].

  1. From the touch screen select either [ACTIVE LEARNING] or [LECTURE] to continue.

2a. There is no difference between [ACTIVE LEARNING] and [LECTURE] modes.

  1. The touch screen will bring you to a set of preset options, select the [INSTRUCTOR PC] as the display.
  2. You are now set to use the Learning Studio!

4a. If the Instructor PC is logged out, leave the password field empty and just click the arrow or press the “Enter” key on the keyboard.

Recording a Lecture

  1. On the Touchpad and select [RECORD] on the left-hand side.
  2. Under [RECORD TO] select [INSTRUCTOR PC] and select [CAMERA] beneath [VIEW CAMERA].
  3. Open Panopto on the Instructor PC (there is a shortcut located on the desktop).

3a. The program will ask you to sign in, use the default address listed.

3b. The program will open a browser page, which will require your NetID to sign in.

3c. Your browser will prompt you to reopen the program click the button labeled [OPEN PANOPTO RECORDER].

3d. Press the [RECORD] button in the upper left-hand corner of the Panopto window on the Instructor’s Station.

  1. You are currently recording and can end it by pressing [STOP RECORDING] in the Panopto window on the Instructor PC.

4a. To adjust the camera, use the touchscreen and press the icon next to [CAMERA] beneath the [VIEW CAMERA] under the [RECORD] tab. This menu can adjust the position and zoom of the camera and has a few preset angles.

Connecting to the Document Scanner

  1. Turn on the Document Camera by pressing the power button on the Document Camera.

1a. The Document Camera will display a green light when it is powered on

  1. Beneath the Presets on the Touch Screen, select [DOCUMENT CAMERA].
  2. The Document Camera is now ready to use!
  3. When finished, press the power button on the Document Camera to power it off.

Connecting to Video Calls

  1. On the Touchpad and select [RECORD] on the left-hand side.
  2. Under [RECORD TO] select [INSTRUCTOR PC] and select [CAMERA] beneath [VIEW CAMERA].

2a. To adjust the camera, press the icon next to [CAMERA] beneath the [VIEW CAMERA] under the [RECORD] tab. This menu can adjust the position and zoom of the camera and has a few preset angles.

  1. Open Zoom on the Instructor PC (There is no desktop shortcut, open the start menu and either search or scroll for Zoom).
  2. Once Zoom is open, either join a meeting or sign in using your university account.

4a. If signing in, zoom will open a browser page to complete your login with DUO Security

4b. The browser will prompt you to reopen Zoom, reopen using the pop-up labeled [OPEN ZOOM RECORDING].

  1. You are now set to use Zoom!

Connecting to Pod Monitors

  1. Plug in your device with the appropriate adaptor at the Pod you wish to use.
  2. The device is now connected! Note that you may need to change internal settings related to the device depending on what function you wish to use (e.g., Mirroring the display or extending the display to use as a second monitor).
  3. In order to disconnect from the Pod Monitor, first unplug the device.
  4. After the device is disconnected, use the Instructor PC’s Touchpad to select [INSTRUCTOR PC] to reset the display to the Instructor’s Station.

Closing the Learning Studio

  1. Log out of all browsers and programs used (Google Chrome is the default browser).
  2. Close all browser windows and programs.
  3. Restart the Instructor PC by selecting the power icon from the start menu and select [RESTART].
  4. The Learning Studio is now reset!

Troubleshooting and FAQs

  • Ensure that you are selecting the proper Inputs and Cameras. [INSTRUCTOR PC] and [Camera] will include the appropriate room number in the name.
  • Audio is controlled from the touch screen at the Instructor PC. Select the volume icon at the top of the touch screen to change settings.
  • If the Pod Monitor is not connecting to a plugged-in device. use the instructor’s remote to change the source to [HDMI 1].
    • Note that the remote MUST BE POINTED at the individual Pod Monitor that you wish to change the display of.
  • If the device is not directly connecting to the Pod Monitor, most modern devices have an option to [MIRROR DISPLAY] available from the device’s settings page.
  • If Panopto is not recording audio correctly, check that it is on the following settings:
    • Video: Mediaport Record
    • Speakerphone: Mediaport Record Speakerphone
    • Quality: Standard
  • If Zoom is not recording audio correctly, check that it is on the following settings:
    • Camera: Mediaport Record
    • Microphone: Mediaport Record Speakerphone
    • Speaker: Extron HDMI (Intel® Display Audio)
  • When your Lecture recording is finished, you can access the recording by going to panopto.com and logging in with your University Net ID.
  • Check that your preferred microphone (Lavalier or Handheld) is on, if it is not powering on, there are additional batteries available located inside the Instructor’s Station.

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